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Truly Unique Graphical Timeline

Plan staff rotas with a graphical timeline view. Blue working hours overlaying green on-call and grey available ones. Just draw the blue shifts or visits over the grey availability boxes for each employee. Do almost all scheduling from this single view.

Screenshot of the timeline view (day mode).

The mouse, or your finger, moving, creating and stretching shifts or visits

Look what happens when you move it to the wrong place

The red lines indicate an error as soon as you drop it!!!
(it checks for errors against hundreds of shifts or visits in a fraction of a second as you schedule rather than in retrospect)
(you will not be able to save)
Let's right click, or touch hold, to view the error message on the slide out edit panel to the right
Orange lines indicate a warning
(unlike with errors, you can choose to ignore warnings and continue to save if you must)
Pink lines indicate the visitor does not have enough travel time to get there
I know pink is not a traffic light colour but think almost red :)
Let's reassign the visit to a more suitable employee
Ah, the traffic light colours for candidate employees too! They mean the same thing as the lines do. We also see employees' percentage attribute match scores, their static preference score, travel distances, how often they visit here and whether they are available. Let's pick Gandalf, as he has a 89.6% attribute match score, he has no pressing travel constraints and has done 25% of the shifts or visits here in the previous 6 weeks. The guide does say he is not available, but this is just a guide and not enforced like leave is.

We are using our "artistic traffic light licence" again for the colour gold which means they are working already today (think gold for double shift as they will get lots of money).

Note employees will not appear in this list if they are not in the correct location or role.
I know what you should be thinking!
"What's that orange dot for? It's orange so it must be a warning". Yes it is... if we slide out the time and attendance panel from the bottom we will see why.

It's the big things that make the difference, which you think are little because they are so intuitive

Graphical display in the week planner view which shows the whole week at a glance or drill down to the day planner view. Slide the zoom slider to see close up detail.

Screenshot of the timeline view (week mode).

Online Access From Anywhere

Your online immediately with no installation. Staff and managers just login once you have your password even from their mobile browser.

Laptop by pool.

Works on Windows and Macs. Use Internet Explorer, Google Chrome or Firefox.

Windows and Apple logo

The iPhone and android apps allow offline access to schedules, attendance recording via GPS, schedule edits and is good for people with big thumbs :)

Google Android logo. iPhone stopwatch screenshot Apple logo

Traffic Light Colours and
Condensed Information Get the Job Done

All round the system red is for an error, orange or amber is for a warning and green is for good. In the reassignment canditates panel you get a list of available and unavailable staff to select. Discover at a glance who has other shifts that would clash with certain selections and which selections are very close to other shifts.

Reassignment candidates panel.

With the automated system you can create rotas in just a few clicks. You define the required time ranges and roles that need to be filled, it assigns the staff based on availability and many algorithm factors. Colours help finish the job when it allows you to change who was selected.

In the timeline view blue is for working, red is for unassigned, yellow for absence or sickness, orange for cancelled and green for on call.

Timeline colours screenshot.
Spring has Sprung - Steve Jurvetson

Full Control Over User Access Rights

Design your access policy as simply or as complicated as your business rules are. From a simple scheduler / non scheduler model to systems involving third party companies accessing a portion of On Schedule and it's data. The latter is ideal for employment agencies wishing to give some access or control to clients.

Access barriers.

There are several access levels. Schedulers (managers) can view and edit the whole application. Non schedulers (staff) can mostly only view information with very limited editing rights - they can enter their own availability. You have full control over what restricted users can see and edit. Non users finally can be scheduled in the system but cannot login. Oh yea... clients can login and view their schedules too.

Windows and Apple logo

The controlled resources are pages, employees, locations, clients and places. More recently, the empire strikes back, you now have 30 ish additional settings to control exactly what restricted users do... Control your users like Vader and chums control the galaxy with settings like "can assign staff" but "can't change shift or visit times".

TV remote control pointing towards you.

Time and Attendance Tracking

Mix and match tracking by phone call (electronic call monitoring), via the iPhone and Android mobile apps with GPS or by a key fob punch system. It can be used as a flexitime system or to confirm pre determined shifts.

Screenshot time and attendance tracking in the cloud.

A traffic light colour coded light board and a timeline view tracks who is late or absent. Optionally receive email and SMS message alerts.

Screenshot of time and attendance light board.
Screenshot of the time and attendance timeline.

Get reports on lateness, absence and actual length of shift compared to scheduled over a period of time. Optionally calculate wages for time worked instead of time scheduled. There is a full audit trail log for attendance tracking.

Screenshot of a report showing actual shift length vs scheduled.


Filterable and customisable graphical overview reports on the data in the system such as working hours, time and attendance, lateness, under or over working and employee attributes. Scheduled shifts can be emailed or printed for staff and clients with a single click.

Screenshot of scheduled hours report.

Easily and instantly calculate staff wages or client charges by role, duty and/or employee including leave payments, on call hours, travel expenses, payments per shift, payments per hour, unpaid break times, unpaid absence and cancellations. Create itemised exports for each employee and client.

Screenshot of a payroll export

Exports from the staff scheduling software to your brand of payroll system available upon request. The payroll system is very flexible and open for modification requests.

Make a change being handwritten by marker pen.

Shift Bidding, Leave, Expert, Imports, Hold Your Hand Support and Free Modifications

Simply click to reassign or click to message selected candidates for accepting the shift on a first come first served basis. Next time a staff member says I don't want this shift you can say I'll open it up for bidding.

Two stage process for booking leave. Request and approval. Record leave by the quarter day or by the hour.

Deck Chair.

Give us your data files and we can import into On Schedule usually free of charge upon signup.
Expert, hold your hand support by email, phone and live chat for free.
Use remote screen sharing for personal user help and application walkthroughs.

Make a change - bite our hands off.
That's all folks
Thanks to
Skrollr Parallax Scrolling and ihatetomatoes.net
for the engine
and tips