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Drag and Drop on the Graphical Timeline

Plan staff rotas with a graphical timeline view of the shifts; blue working hours overlaying green on call shifts and grey available hours. Just draw the blue shifts over the grey availability boxes for each employee.

Screenshot of the timeline view (day mode).

The mouse moving, creating and stretching shifts.

Graphical display in the week planner view which shows the whole week at a glance or drill down to the day planner view.

Screenshot of the timeline view (week mode).

Online Access From Anywhere

Your online immediately with no installation. Staff and managers just login once you have your password even from their mobile browser.

Laptop by pool.

Works on Windows and Macs. Use Internet Explorer, Google Chrome or Firefox.

Windows and Apple logo

The android app allows offline access to schedules, attendance recording via GPS and is good for people with big thumbs :)

Google Android logo.

Traffic Light Colours and
Condensed Information get the Job Done

In the reassignment canditates panel you get a list of available and unavailable staff to select. Discover at a glance who has other shifts that would clash with certain selections and which selections are very close to other shifts.

Reassignment candidates panel.

With the automated system you can create rotas in just a few clicks. You define the required time ranges and roles that need to be filled, it assigns the staff based on availability and other algorithmic factors. Colours help finish the job when it allows you to change who was selected.

Few click scheduling system (standard mode).

In the timeline view blue is for working, red is for unassigned, yellow for absence or sickness, orange for cancelled and green for on call.

Timeline colours screenshot.
Spring has Sprung - Steve Jurvetson

Full Control Over User Access Rights

Design your access policy as simply or as complicated as your business rules are. From a simple scheduler / non scheduler model to systems involving third party companies accessing a portion of On Schedule and it's data. The latter is ideal for employment agencies wishing to give some access or control to clients.

Access barriers.

There are four access levels. Schedulers (managers) can view and edit the whole application. Non schedulers (staff) can mostly only view information with very limited editing rights - they can enter their own availability. You have full control over what restricted users can see and edit. Non users finally can be scheduled in the system but cannot login. Oh yea... clients can login and view their schedules too.

Windows and Apple logo

The controlled resources are pages, employees, clients and places.

TV remote control pointing towards you.

Time and Attendance Tracking

Mix and match tracking by phone call (electronic call monitoring), via Android mobile app with GPS or by a key fob punch system. It can be used as a flexitime system or to confirm pre determined shifts.

Screenshot time and attendance tracking in the cloud.

A traffic light colour coded light board and a timeline view tracks who is late or absent. Optionally receive email and SMS message alerts.

Screenshot of time and attendance light board.
Screenshot of the time and attendance timeline.

Get reports on lateness, absence and actual length of shift compared to scheduled over a period of time. Optionally calculate wages for time worked instead of time scheduled.

Screenshot of a report showing actual shift length vs scheduled.

Reports

Filterable and customisable graphical overview reports on the data in the system such as working hours, time and attendance, lateness, under or over working and employee attributes. Scheduled shifts can be emailed or printed for staff and clients with a single click.

Screenshot of scheduled hours report.

Easily and instantly calculate staff wages or client charges by role, duty and/or employee including leave payments, on call hours, travel expenses, payments per shift, payments per hour, unpaid break times, unpaid absence and cancellations. Create itemised exports for each employee and client.

Screenshot of a payroll export

Exports from the staff scheduling software to your brand of payroll system available upon request. The payroll system is very flexible and open for modification requests.

Make a change being handwritten by marker pen.

Shift Bidding, Leave, Expert Support and Free Modifications

Simply click to reassign or click to message selected candidates for accepting the shift on a first come first served basis. Next time a staff member says I don't want this shift you can say I'll open it up for bidding.

Reassignment candidates panel.

Two stage process for booking leave. Request and approval. Record leave by the quarter day or by the hour.

Deck Chair.

Expert support by email, phone and live chat for free.
Use remote screen sharing for personal user help and application walkthroughs.
YOU CAN EVEN ASK FOR FREE MODIFICATIONS!!!

Make a change - bite our hands off.
That's all folks